MSW Student Guide

University of Michigan School of Social Work · 2025–2026

Volume 1: Academic and Professional Policies

1.13 - The Academic Concerns Committee

§1.13.09 · Confidentiality and File Retention Policy Related to Academic Concerns and Professional Misconduct Procedures

activeschool policy

Academic Year 2025-2026 · Maintained by Office of Student Services

Policy details & cross-references
Section1.13.09
Volume1: Academic and Professional Policies
Effective2025-09-01
Last reviewed2025-09-01
Review cycleannual
Responsible bodyOffice of Student Services
Contactssw-adedpgm@umich.edu
SourceOfficial guide
Tags
conductgrievanceevaluationrecordspolicyconfidentiality-and-file-retention-policy-related-to-academic-concerns-and-professional-misconduct-procedures
Related policies
Summary: All records of closed cases shall be retained in a separate electronic file in the Associate Dean for Educational Programs (ADEP)’s files and shall be opened only upon authorization of the Committee; such records shall be destroyed after three years from the date of closure.

All records of closed cases shall be retained in a separate electronic file in the Associate Dean for Educational Programs (ADEP)’s files and shall be opened only upon authorization of the Committee; such records shall be destroyed after three years from the date of closure. No notation regarding the grievance shall be made in the student's regular record nor in the faculty employment records if the grievance involves a faculty member, and unless authorized by the Dean in order to carry out the recommendations of the Academic Concerns Committee.

All records and information provided as part of the Academic Concerns Committee procedures must be treated in a confidential manner and may only be shared in a matter that is consistent with the school’s and the university’s student records policies.

All documents and testimony recorded and reviewed in the hearing of the Academic Concerns Committee and all materials related to appeals will be forwarded to the Associate Dean for Educational Programs for filing and will be considered a part of the student's academic file.